A
albert67
Guest
Hello,
Firstly, apologies if this is in the wrong section - couldn't really see an appropriate section here for it.
We are based in the UK, as a registered private business, but our suppliers are based in Florida USA.
The problem is that our suppliers have never invoiced us correctly from the start. We have had to spend hours carefully going over each invoice we receive to make sure that it is correct, and with every month the invoices are getting larger and larger so its becoming a fairly time-consuming process.
Now, until recently, they had been overcharging us just by a small amount here and there. We would go through the bill and correct the items, and send it back to them, and pay what was the full and correct amount.
Now, the last two months, they have been undercharging us quite considerably. Recent bills have been undercharged by over $2000 each month. We don't really know what our legal position is on this.
Business sense tells me that if I am not being invoiced the full amount, then I am not going to pay a penny more than they are invoiceing me for. After all, why should we spend time and effort going over bills each month if the net result is that we end up paying more than they want us to anyway.
So... what I need to know, is what our legal rights are. If we pay the amount they request each month, are they then entitled to come back to us to inform us that they invoiced us incorrectly, and that they now require payment? If so, is there a time limit on how long they are able to reclaim this money? For example, if two years down the line they were to write to us to try and claim several thousand dollars worth of invoices which were previously underbilled, would they have the right even though it is so late after the invoice date?
Currently we are still calculating the correct amount we owe, and are paying the amount they request. The additional amount is being placed in a reserve account which we are not touching in case they request the money, or at least until we know our legal position.
Sorry for the lengthy post, hope someone will be able to help.
Thanks!
Firstly, apologies if this is in the wrong section - couldn't really see an appropriate section here for it.
We are based in the UK, as a registered private business, but our suppliers are based in Florida USA.
The problem is that our suppliers have never invoiced us correctly from the start. We have had to spend hours carefully going over each invoice we receive to make sure that it is correct, and with every month the invoices are getting larger and larger so its becoming a fairly time-consuming process.
Now, until recently, they had been overcharging us just by a small amount here and there. We would go through the bill and correct the items, and send it back to them, and pay what was the full and correct amount.
Now, the last two months, they have been undercharging us quite considerably. Recent bills have been undercharged by over $2000 each month. We don't really know what our legal position is on this.
Business sense tells me that if I am not being invoiced the full amount, then I am not going to pay a penny more than they are invoiceing me for. After all, why should we spend time and effort going over bills each month if the net result is that we end up paying more than they want us to anyway.
So... what I need to know, is what our legal rights are. If we pay the amount they request each month, are they then entitled to come back to us to inform us that they invoiced us incorrectly, and that they now require payment? If so, is there a time limit on how long they are able to reclaim this money? For example, if two years down the line they were to write to us to try and claim several thousand dollars worth of invoices which were previously underbilled, would they have the right even though it is so late after the invoice date?
Currently we are still calculating the correct amount we owe, and are paying the amount they request. The additional amount is being placed in a reserve account which we are not touching in case they request the money, or at least until we know our legal position.
Sorry for the lengthy post, hope someone will be able to help.
Thanks!