Can a county civil service employee in California be officially reprimanded (letter of reprimand in personnel file) based on a verbal only complaint? When a complaint is put into writing is it mandatory that the employee be given a copy of the complaint against them? The employee in question has received a written reprimand based on a verbal complaint and another one based on something in writing. Employee was refused a copy of the written document and was not allowed to read it either. The employee is allowed to post a response in the personnel file but how can you put together an intelligence response without the alleged facts?